Intelligent Email Management Made Simple

Take control of your email chaos with intelligent automation that learns from your preferences and processes emails according to your rules - all while keeping your data private and secure.

From overwhelming inbox to organized productivity in less than 30 minutes. Choose hosted service ($9/month) or deploy yourself for free with Docker.

Dual Licensed: AGPL v3 / Commercial Docker Ready Privacy First
Start Hosted ($9/mo) Self-Host for Free

What Email Problems Does Mail-Rulez Solve?

Transform these common email challenges into automated productivity

Email Overload Crisis

Drowning in thousands of emails? Unlike tools that dump your entire backlog at once, Mail-Rulez uses gentle startup mode - processing just 100 emails at a time. You review, train, and approve before moving to the next batch. No overwhelm, just steady progress toward inbox zero.

Data Privacy Concerns

Self-hosted deployment ensures your email data never leaves your infrastructure. Complete data sovereignty with compliance-friendly logging and audit trails.

Technical Complexity

One-command Docker deployment eliminates setup complexity. Visual rule builder removes need for technical expertise. Hosted users get automatic updates.

Multi-Account Chaos

Unified dashboard manages Gmail, Outlook, corporate servers from one interface. Consistent rules across providers. Centralized whitelist/blacklist management.

Why Choose Mail-Rulez?

Unique advantages that set us apart from other email management tools

Startup Mode - No Overwhelm

The secret to conquering email chaos: gentle, controlled processing. Mail-Rulez startup mode shows you exactly 100 emails, you make decisions, then move to the next batch. No massive dumps, no decision fatigue. Train your automation gradually while staying in complete control of every step.

Visual Rule Builder

Create sophisticated email workflows without coding. Drag-and-drop interface combines sender patterns, subject keywords, and content matching with intuitive AND/OR logic.

Gmail-Aware Processing

Specialized handling for Gmail's label-based system alongside traditional folder structures. Works seamlessly with any IMAP provider while respecting each platform's unique features.

Comprehensive Retention

Automated email lifecycle management with highly customizable retention policies. Configure by folder, rule, or time-based criteria to maintain clean, organized mailboxes.

Visual Rule Builder Interface

Visual rule builder showing drag-and-drop interface for creating complex email automation rules

Powerful Rules. Tidy Inboxes.

Complete Email Management Platform

Everything you need for intelligent email automation

Multi-Account Support

Unlimited IMAP accounts from any provider - Gmail, Outlook, Yahoo, corporate servers. Unified processing from one dashboard.

Smart List Management

Sophisticated whitelist/blacklist/vendor list system with bulk operations, learning suggestions, and cross-account synchronization.

Gentle Processing Modes

Startup mode: Tackle email backlogs in manageable 100-message batches. Maintenance mode: Ongoing automation for new emails. Complete batch control prevents overwhelm.

Responsive Web Interface

Modern UI works on desktop, tablet, and mobile. Real-time dashboard updates, visual rule builder, and comprehensive system monitoring.

Security & Compliance

Encrypted configuration storage, comprehensive audit logging, CSRF protection, and secure authentication with session management.

Docker Ready

One-command deployment with health checks, automatic recovery, persistent storage, and cross-platform compatibility.

Feature Traditional Email Rules Cloud Email Management Mail-Rulez
Multi-Provider Support Single provider only Limited integrations Any IMAP server
Privacy Control Provider dependent Cloud processing Complete data sovereignty
Setup Process Manual rule creation All-at-once overwhelm Gentle 100-email batches
Rule Complexity Basic patterns Platform limited Visual builder + regex support
Deployment Options Built-in only Cloud only Self-hosted OR managed

Real Results for Real People

See how Mail-Rulez transforms email management across different scenarios

The Multi-Account Maestro

Sarah, Freelance Marketing Consultant

Manages three email accounts: personal Gmail, client communications, and industry newsletters. Before Mail-Rulez, mornings were chaotic - switching tabs, manual sorting, missing urgent client requests.

Before:
  • ❌ Tab-switching chaos
  • ❌ Manual email sorting
  • ❌ Missed urgent messages
  • ❌ Wrong account confusion
With Mail-Rulez:
  • ✅ Unified dashboard view
  • ✅ Auto-tagged priority emails
  • ✅ Organized sub-folders
  • ✅ Streamlined productivity

The Small Business Streamliner

Mark's Artisan Bakery Team

Shared inboxes (orders@, support@, suppliers@) created chaos. Duplicated work, delayed responses, buried notifications. Team coordination suffered.

Before:
  • ❌ Mixed customer/spam emails
  • ❌ Scattered invoices
  • ❌ Buried opportunities
  • ❌ 2 hours daily triage
With Mail-Rulez:
  • ✅ Auto-tagged orders
  • ✅ Organized invoices
  • ✅ Routed partnerships
  • ✅ 30 minutes daily

The Privacy Protector

David, Cybersecurity Enthusiast

Values digital privacy, uncomfortable with third-party email processing. Needed automation without sacrificing data sovereignty.

Challenge:
  • ❌ Cloud service concerns
  • ❌ Manual processing overhead
  • ❌ Privacy vs. automation
  • ❌ Growing email volume
Solution:
  • ✅ Self-hosted deployment
  • ✅ Local processing only
  • ✅ Complete data control
  • ✅ Powerful automation

The Email Overload Overcomer

Liam, College Student

Buried under university announcements, club notifications, project emails, and promotional clutter. Important deadlines lost in the chaos.

Before:
  • ❌ Daily email anxiety
  • ❌ Missed deadlines
  • ❌ Buried study updates
  • ❌ Time-consuming sorting
With Mail-Rulez:
  • ✅ Clean, organized inbox
  • ✅ Flagged priority items
  • ✅ Auto-sorted categories
  • ✅ More study time
Mail-Rulez Dashboard Overview

Dashboard overview showing configured email accounts with inbox counts and processing statistics

Licensing & Deployment Options

Choose the perfect option for your needs - from free self-hosting to fully managed service

Self-Hosted
Free

$0/forever

Open Source (AGPL v3)

  • Complete source code access
  • Full data sovereignty
  • Docker deployment
  • Unlimited customization
  • Community support
  • Critical bug fixes + selected features
docker run -d --name mail-rulez \
  -p 5001:5001 \
  -v mail_rulez_data:/app/data \
  ghcr.io/real-pm/mail-rulez:latest
Deploy from GitHub

Hosted Annual
Most Popular

$9/month

Billed annually ($108)

  • Zero maintenance
  • All features + immediate updates
  • Professional support
  • 99.9% uptime guarantee
  • SSL certificates included
  • Unlimited accounts
Save $47/year compared to monthly billing
Start Free Trial

Hosted Monthly
Flexible

$12.99/month

No commitment

  • All features + immediate updates
  • Month-to-month billing
  • Cancel anytime
  • Perfect for testing
  • Same features as annual
  • Professional support
Switch to annual plan anytime to save
Start Monthly
Feature Self-Hosted Hosted Service
Monthly Cost Free $9-$12.99
Setup Time 30 minutes 5 minutes
Updates Critical fixes + selected features All features + immediate updates
Maintenance Self-managed Fully managed
Data Location Your infrastructure Mail-Rulez servers
Customization Full source access Standard features

How Mail-Rulez Works

From setup to daily automation in four simple steps

1. Deploy

One Docker command or sign up for hosted service. Access web interface at localhost:5001 or your custom domain.

2. Connect Accounts

Add IMAP accounts through web interface. Test connectivity and configure folder preferences. Works with any provider.

3. Build Lists & Rules

Import contacts to whitelist, configure rules with visual builder. Process backlog in 100-email batches to train the system.

4. Automate

Once you've processed your backlog in gentle 100-email batches, switch to maintenance mode. New emails get automatically sorted while you maintain complete control.

Most users achieve 80% inbox reduction within the first week

Average processing: 500-1000 emails per day in comfortable 100-email batches

Intelligent Email Retention

Keep your mailbox clean with automated lifecycle management. Configure retention policies by folder, rule, or time-based criteria to maintain organized, efficient email storage.

  • Customizable retention periods by folder
  • Rule-based retention policies
  • Safe trash management with recovery options
  • Automated cleanup scheduling
Email Retention Management Interface

Take Control of Your Inbox Today

Transform email chaos into organized productivity with intelligent automation that respects your privacy and preferences.

Start Hosted Service ($9/mo) Self-Host for Free

30-day money-back guarantee

Open source transparency

Privacy-first design

No vendor lock-in

Dual Licensing

Mail-Rulez is dual-licensed under AGPL v3 for open source use and commercial license for hosted services. This ensures sustainable development while protecting user freedoms.

Questions? Contact us at [email protected] - we typically respond within 4 hours.